Secure Data Management is the method of establishing standard procedures and company policies to maintain the integrity and security of data over time. This includes things like limiting access to data by putting it behind passwords, using secure encryption tools and ensuring that all logins require two-factor authentication. It is also essential to ensure that databases are properly configured to prevent attacks, minimize loss in the event of breaches, and make it easier for users to identify what data was compromised.
It’s important to understand that this is a procedure and that businesses must take it as a top priority to adhere to the guidelines at all times, or face the repercussions of not being accountable for their customer data. This could include lawsuits and negative press, or losing customers who switch brands after a data breach.
Step 1 – Inventory All Users and categorize This involves creating all of the groups of users who need to interact with the system, and define what their basic rights will be. It doesn’t have to be exact science but it should be as granular and precise as is possible.
Following this, you’ll have to establish the “chain of custody” for every interaction and change to the data. This will give the foundation for any future lawsuits and give customers security if they’re concerned that their data is being shared with wrong individuals.